Contents

Contents. 1

QUICK TIP. 2

EOI 2

Project Contacts. 2

Details. 2

Extension. 3

Methods. 3

Need. 3

Outputs and Outcomes. 4

Relevant Expertise & Activity. 5

Deliverables. 5

Theme. 5

Contributions (In Kind by Applicant). 5

Contributions (In Kind by Other). 5

Cash Contribution. 5

Reviewer. 6

Finalise. 6

Supporting Documents. 6

Full Application. 6

Home. 6

Start New Application. 6

My Details. 6

Change Password. 7

Starting a New Application. 7

Application Details. 7

Application Type. 7

Start and End Dates. 7

Intellectual Property. 7

Project Title. 7

Applicant Organisation. 7

Funding Amount. 7

External Review Permission. 8

Project Contacts. 8

Details. 8

Background. 8

Consultation. 8

Data Type & Management. 8

Extension. 8

Methods. 9

Need. 9

Outputs and Outcomes. 9

Performance Indicators. 10

Relevant Expertise & Activity. 10

Deliverables. 10

Fishery. 10

Species. 10

Research Priority (Strategic and Rural). 11

Objectives. 11

Contributions (In Kind by Applicant). 11

Contributions (In Kind by Other). 11

Cash Contribution. 12

Reviewer. 12

Finalise. 12

Supporting Documents. 12

 

QUICK TIP

To print this help file, select file at the top of the screen and print.

The home page allows the management of user details and applications.  There are four tabs in this section.

EOI

Home

This section allows the user to manage their applications and share applications with other users.  Applications created by the user will display in My Applications, applications that have been shared with other users will display in My Shared Applications and applications that other users are sharing with you will display in Applications Shared With Me.  Please note when sharing an application, the application will be editable by all users sharing the application until the application is finalised.

To share an application with another FishNet User, the user must be registered in FishNet. Enter their login email, if not found, that user will need to register.  A message will be displayed indicating that the application number is being shared with another FishNet user. If this is correct, select the “share application” button, another message will display and indicate that the assigning was successful.  The shared FishNet user should be able to see the application when they log in and access the applications shared with me table.

 

To access an application - select the application in “My Applications” and click “Open Application”. The same applies for the “Applications Shared With Me”.

To stop sharing your application, delete the application from the “My Shared Applications” list.

Start New Application

Access this button to commence the application and this will bring up a screen, complete the application by selecting the tabs across the top of the screen.

My Details

This section allows the FishNet user to change or update their contact details. 

Change Password

This section allows the FishNet user to change their password for FishNet registration.

EOI

Starting a New Application

 

The project reference is used to identify your application and is automatically generated.

To complete the application, select start application and select the tabs across the top of the screen.

Application Details
This section records the basic information for the application.

Application Type

The pull down box provides a list of application dependant on the type of funding sought.

Start and End Dates

Proposed commencement date of the project and the proposed completion date.

Intellectual Property

Identifies the intellectual property of the project, access via the pull down list.

A.      Published, widely disseminated and promoted, and/or training and extension provided. Relates mainly to outputs that will be available in the public domain.

B.      Published, widely disseminated and promoted, and/or training and extension provided. Related products and/or services developed. Relates mainly to outputs that will largely be available in the public domain, but components may be commercialised or intellectual property protected.

C.       Published, widely disseminated and promoted, and/or training and extension provided. Related products and/or services developed. Relates mainly to outputs that may have significant components that are commercialised or intellectual property protected.

D.      Administration file - not for public distribution.

Project Title

Has a word limit of 300 characters.   A person reading the title must obtain sufficient information to understand the purpose of the proposal.  The title needs to be research orientated.  Fish names need to be consistent with the fish names standard and also include the scientific name.  Avoid capitals in the title – except for proper use eg name of a town or for a fishery.  Do not use acronyms.  If the project is to be managed by a subprogram/IPA then include that subprogram’s name at the beginning of the title

 

Applicant Organisation

Select the organisation that will be contracted and responsible for the delivery of the project.  If the organisation is not in the list (appears once text is entered in the text field), the organisation should be added by accessing the "create new organisation" button.  The form that pops up should be completed with as much detail as possible.  These details will be checked and confirmed by FRDC.

Funding Amount

This is the total funding request required from FRDC.  The request should include any cash contributions (see further detail under cash contributions).

 

External Review Permission

Tick the box if it is agreed that the application can be provided to others for review.  Leave the box blank if the application is NOT to be provided to others for review.  Note that this is not applicable to RACs/Subprogram reviewers.

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Project Contacts

Follow the tips on the screen.

The Principal Investigator would assume the role of a “project leader”.

If a contact is unknown, please do not enter them as a project contact in the application e.g. TBA


Extension

At the EOI stage, consider how the results would be extended, organisation that will undertake the extension and the relationships that will be developed with end-users in order to facilitate the adoption of the results.

The FRDC policy is to make project results publicly available.

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Methods

Describe the methods to be used including types of experiments, protocols or activities; species or people involved; the data to be obtained or knowledge, skills or capacity to be generated. Where appropriate, explain clearly the statistical sampling and analysis to be undertaken, and the means of interpreting the data. Provide support for any new methods and/or techniques to be employed. Detail the qualifications and skills of the key staff or facilitators to be engaged on the project. A well-constructed method will enable you to build your budget systematically.

 

Need

This section has a 300 word limit. Provide a logic to the methods so there is a clear link to the Objectives (B4), Outputs and Extension (B5), Milestones (B12) and Performance Indicators (B10).  Below is a suggestion on how this logic should be described.  Note, this is relevant to the more scientific applications, for those concerning industry development you can exclude some of the headings.

 

Describe the scientific/technical methods or protocol to be used including types of experiments, fish species involved, the data to be obtained and the means of interpreting the data.  Explain clearly the experimental design, sampling and statistical analysis to be undertaken.  Provide support for any new methods and/or techniques to be employed.  For research involving, for example, environmental impact and genetic manipulation, refer to the FRDC Project Agreement, Compliance with Acts, Regulations and Codes of Practice, etc.

 

Ensure that the application has a balanced design.  Each objective should be supported by an appropriate method – it would be strange to find have objective without clear description of the methodology for how it will be achieved.  Ensure the linkages between the methods and other components of the application (objectives, planned outcomes, performance indicators and milestones and budget) are clearly and concisely explained.  A suggested format is to divide each experimental component into separate descriptions;

 

Suggested Method Format (these should repeated for all the elements/phases/components planned):

 

Element 1: Assessing response of target species to ….. Conditions (This is optional – usually the hierarchy is at the objective delivery description level – depends on the complexity of the project)

Related To Objectives:  eg - 1) To determine whether different rearing systems etc

Experiment 1.1

·         Title: Assessment of growth performance and survival of ….

·         Leader: Dr Smith (ACME R&D Corp)

·         Collaborators: Dr Brown, Dr etc

·         Location of experiment:  Field component @ u-beaut farm, Lab work – Always on time incorporated

·         Scheduled period: July 2003 to Nov 2003

·         Rationale: (why do we need this info)

·         Experimental design: (data to be collected, sampling design, how it will be analysed (stats)

·         Animal Ethics (if needed)

·         Environmental Considerations (if needed – eg using un-registered chemicals, possible impact on biota – get appropriate licences)

·         Related Milestones: (eg See section B12.  milestone dated 1/12/2003)

·         Products: (if producing reports, CD ROM, databases etc)

·         Intellectual Property (identify IP, how will be protected – sometimes more logical to put this section as one section at end of methods)

·         Performance indicators: (how can it be assessed)

Total Cost (or major budget items – this is optional – depends on how well each section links to a specific milestone).  This will allow the Board to assess the relative cost of individual objectives of the application.

 

Outputs and Outcomes

In fewer than 300 words

Outcome:
a) identify the market for and/or end users of the research outputs. Who are the beneficiaries of the proposed outputs?
b) an estimate of the potential impact of the research given complete success in achieving the proposed outputs (e.g. cost saving per kg; increased profit per boat; improved market access; increased demand in existing markets; or increased productivity leading to lower costs; improved management practices; increases in efficiency; enhanced resource sustainability). This should also take into account the potential for reduction in risk (e.g. the impact of adoption of the outputs may reduce the risk by half of the unsustainable harvest of a species).

Outputs:

Describe the outputs that will arise from the project. Outputs may be knowledge, skills, processes, practices, items/artefacts, publications, workshops, models or technology that when adopted will contribute to achieving planned outcomes.

Note. End-users, particularly fisheries management agencies, are often in the best position to decide the outputs, so consider having them describe their output needs. Outputs may take many forms including: publications, guides, codes of practice and models in print or electronic media.

 

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Relevant Expertise & Activity

Describe the relevant expertise of all researchers that are part of the application.  List other RD&E related to this project undertaken either by the applicant or other researchers, and state how such research will be integrated into or benefit this project. Indicate any searches undertaken, Australian research can be found at www.frdc.com.au.  It is also important where the application has been submitted previously to list any rejected applications and explain why they were rejected and how this application has addressed any feedback.

 

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Deliverables

These were previously known as milestones.

Identify the key deliverables against which progress of the project will be measured. All tangible outputs for the project should be listed as deliverables together with the dates by which their achievement is anticipated, and the criteria for verifying that the deliverables have been achieved. All deliverables must be costed (all costings are exclusive of GST) and included in the justification.

To facilitate FRDC project management please base deliverable dates on the completion of significant reportable activities rather than the traditional calendar dates such as end of the month, financial or calendar year.

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Contributions (In Kind by Applicant)

Provide estimates of contributions made to the project to cover staff, facilities, vessels, and administrative support costs. Do not include industry R&D contributions (including levies) paid to the FRDC under legislation.

Contributions (In Kind by Other)

Provide estimates of contributions made to the project to cover staff, facilities, vessels, and administrative support costs. Do not include industry RD&E contributions (including levies) paid to the FRDC under legislation. Provide estimates of contributions made to the project from other parties to cover staff, facilities, vessels and administrative support costs. Do not include industry R&D levies paid to the FRDC under legislation.

Cash Contribution

A cash contribution is best described as a contribution from a third party that is paid to FRDC and managed by FRDC.  The contribution should be included in the deliverable costing. The request for funding is the amount required from the FRDC and is inclusive of the cash contribution.  E.g. The request from FRDC is $100,000 and a cash contribution commitment of $50,000, the deliverables total should equal $150,000.

Reviewer

Nominate a combination of either RACs and or Subprograms as recipients to review your application.  Consider where the benefits of your proposed research will be and the applicable subprogram and make the selection.  Your application will be assessed by the nominated parties.

Finalise

You have the option of generating and downloading a PDF application report.

Once you are happy with the application click on “Pre-Finalise Check”.  A window will open up checking all the required conditions.

If all the conditions are met (shown as “Complete”) you can finalise the application.

Once an application is finalised you only have read-only access to the application. If you need to make changes to the application please contact the FRDC to have the application un-finalised.

Supporting Documents

Attach any documents that provide support to your application. These can be letters of support, confirmation of cash contributions, spread sheets etc., and can be in PDF, Excel, Word or Images.

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Full Application

A full application is required after the submission of an EOI or at the request of the FRDC and contains more fields to complete than an EOI.


Background
Include:

Information that would allow the reader to understand the drivers that have influenced the development of this application – this often requires a historical perspective of the business or management environment for the fishery.  We are after contextual information to allow the reader some perspective on these issues and the relative quantum of the problem versus the investment request.

Ensure that where there are other related activities that the linkages are described.  This may include reference to previous research, other research activities or specific regulatory activities like strategic assessments etc.

Describe the consultation that has occurred with industry, managers and other relevant parties in developing the application.  Where possible this should include providing documentation for their support, and importantly how they as end users will adopt the information (you can attach this support to the hard copy of the application).

 

When presenting the above information it is often best to have distinct headings within the background section to ensure the reader understands the different topic you are describing.

Consultation

Specify, in no more than 500 words, the relevant consultation with industry, fisheries management and other parties undertaken before submission of this application, and the level of support for this application. Attach any documented support for this application.

Data Type & Management

Data management should include a description of the resulting data, identifying the number of datasets and the format of the data together with who will be responsible for writing the metadata. Also, identify the data to be purchased by the project and the type of quality control to be used to uphold the standards used for the data definition and data formats.

Extension

Provide an Extension and Adoption plan template for extending the results of the project with respect to transfer of skills/knowledge/technology and/or commercialisation. A proforma for the template is on the FRDC Website that will assist in the completion of the plan.  Include in the plan information on the organisation that will undertake the extension and on the relationships that will be developed with end-users in order to facilitate the adoption of the results.

The FRDC policy is to make project results publicly available. Hence, unless there is a compelling reason otherwise, no protection or confidentiality will apply to results of FRDC funded projects. If the parties agree to protect any intellectual property arising from the project, they will agree on a strategy to do so. This may also result in the exchange of a separate intellectual property management agreement.

Notwithstanding the above, documenting the relative ownership of intellectual property resulting from the project is important particularly in the event that such intellectual property may have a commercial value. To ensure appropriate apportionment of ownership over intellectual property, detail any direct or related intellectual property owned by the applicant, the FRDC (or its predecessors) and/or any other organisation at the commencement of the project.

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Methods

Describe the methods to be used including types of experiments, protocols or activities; species or people involved; the data to be obtained or knowledge, skills or capacity to be generated. Where appropriate, explain clearly the statistical sampling and analysis to be undertaken, and the means of interpreting the data. Provide support for any new methods and/or techniques to be employed. Detail the qualifications and skills of the key staff or facilitators to be engaged on the project. A well-constructed method will enable you to build your budget systematically.

 

Need

In addition to information that describes how the application relates to various strategic plans (including those specified in the FRDC 5 year R&D plan at http://www.frdc.com.au/research/strategy/index.htm) and meets priorities set by stakeholders it is important to say WHY this application is needed.  It is not good enough just saying it addresses strategy one of the “ACME” strategic plan.  This is one of the most important sections of the application and is the basis on which the relevant Fisheries Research Advisory Bodies (RACs) advise the FRDC on the appropriateness and priority of the application.  It sells why the application is an attractive investment.  A good way of doing this is to:

  1. Specify what strategic plan it relates to and the priority
  2. State why it is needed – what are the drivers and how the outputs will address them.  Be careful of over exaggerating the need – readers become immune to words like collapse, closure etc
  3. Describe the benefits either quantitatively or qualitatively – eg production costs will be reduced by 10%, increased certainty in assessing stock abundance would lead to more robust stock assessment etc

Keep the NEED brief and informative – do not waffle

Outputs and Outcomes

In fewer than 300 words

Outcome:
a) identify the market for and/or end users of the research outputs. Who are the beneficiaries of the proposed outputs?
b) an estimate of the potential impact of the research given complete success in achieving the proposed outputs (e.g. cost saving per kg; increased profit per boat; improved market access; increased demand in existing markets; or increased productivity leading to lower costs; improved management practices; increases in efficiency; enhanced resource sustainability). This should also take into account the potential for reduction in risk (e.g. the impact of adoption of the outputs may reduce the risk by half of the unsustainable harvest of a species).

Outputs:

Describe the outputs that will arise from the project. Outputs may be knowledge, skills, processes, practices, items/artefacts, publications, workshops, models or technology that when adopted will contribute to achieving planned outcomes.

Note. End-users, particularly fisheries management agencies, are often in the best position to decide the outputs, so consider having them describe their output needs. Outputs may take many forms including: publications, guides, codes of practice and models in print or electronic media.

 

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Performance Indicators

Identify performance indicators against which the success of the overall project can be evaluated relative to the project objectives.

 

Relevant Expertise & Activity

Describe the relevant expertise of all researchers that are part of the application.  List other RD&E related to this project undertaken either by the applicant or other researchers, and state how such research will be integrated into or benefit this project. Indicate any searches undertaken, Australian research can be found at www.frdc.com.au.  It is also important where the application has been submitted previously to list any rejected applications and explain why they were rejected and how this application has addressed any feedback.

 

Risk Analysis

Describe firstly what the different risks are to successfully undertaking the project – eg Weather reduces the number of field days.  Secondly describe the contingency you have planned to address the risk – eg Experimental design allows for a 10% variation in field time while only reducing the power to detect the required affect by X%.

 

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Deliverables

These were previously known as milestones.

Identify the key deliverables against which progress of the project will be measured. All tangible outputs for the project should be listed as deliverables together with the dates by which their achievement is anticipated, and the criteria for verifying that the deliverables have been achieved. All deliverables must be costed (all costings are exclusive of GST) and included in the justification.

To facilitate FRDC project management please base deliverable dates on the completion of significant reportable activities rather than the traditional calendar dates such as end of the month, financial or calendar year.

Fishery

Select one or more of the fishing industry areas that are encompassed by the research undertaken in the application and apply a percentage value to each.

Species

Select the species that are applicable in the application.  If the requirement is all species, select multi species.

Research Priority (Strategic and Rural)

Identify which Strategic and Rural Research Priority will be addressed by your research. Some projects may not match with the listed priorities; therefore you are not required to enter percentages that total to 100%.

For further information about strategic research priorities refer to the DEWR website and rural research priorities refer to the Department of Agriculture website.

Strategic Research Priorities - Definitions

Living in a changing environment

1.1: Identify vulnerabilities and boundaries to the adaptability of changing natural and human systems

1.2: Manage risk and capture opportunities for sustainable natural and human systems

1.3: Enable societal transformation to enhance sustainability and wellbeing

Promoting population health and wellbeing

2.1: Optimise effective delivery of health care and related systems and services

2.2: Maximise social and economic participation in society

2.3: Improve the health and wellbeing of Aboriginal and Torres Strait Islander people

Managing our food and water assets

3.1: Optimise food and fibre production using our land and marine resources

3.2: Develop knowledge of the changing distribution, connectivity, transformation and sustainable use of water in the Australian landscape

3.3: Maximise the effectiveness of the production value chain from primary to processed food

Securing Australia’s place in a changing world

4.1: Improve cybersecurity for all Australians

4.2: Manage the flow of goods, information, money and people across our national and international boundaries

4.3 : Understand political, cultural, economic and technological change, particularly in our region

Lifting productivity and economic growth

5.1: Identify the means by which Australia can lift productivity and economic growth

5.2: Maximise Australia’s competitive advantage in critical sectors

5.3: Deliver skills for the new economy

Objectives

These should describe WHAT is going to be delivered.  They should be short and informative.  They should not either describe the HOW (B8 Methods) or WHY (B3 Need) of the application.  Most objectives are of the form “To develop”, “To assess” etc.  It is important to understand that well worded objectives will make wording the planned outcomes, outputs, methods and performance measures much easier.

 

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Contributions (In Kind by Applicant)

Provide estimates of contributions made to the project to cover staff, facilities, vessels, and administrative support costs. Do not include industry R&D contributions (including levies) paid to the FRDC under legislation.

Contributions (In Kind by Other)

Provide estimates of contributions made to the project to cover staff, facilities, vessels, and administrative support costs. Do not include industry RD&E contributions (including levies) paid to the FRDC under legislation. Provide estimates of contributions made to the project from other parties to cover staff, facilities, vessels and administrative support costs. Do not include industry R&D levies paid to the FRDC under legislation.

Cash Contribution

A cash contribution is best described as a contribution from a third party that is paid to FRDC and managed by FRDC.  The contribution should be included in the deliverable costing. The request for funding is the amount required from the FRDC and is inclusive of the cash contribution.  E.g. the request from FRDC is $100,000 and a cash contribution commitment of $50,000, the deliverables total should equal $150,000.

Reviewer

Nominate a combination of RACs, IPA’s and Subprograms as recipients to review your application and apportion a percentage of the budget to each reviewer. Consider where the benefits of your proposed research will be and the applicable subprogram and make the selection.  Your application will be assessed by the nominated parties.

Finalise

You have the option of generating and downloading a PDF application report.

Once you are happy with the application click on “Pre-Finalise Check”.  A window will open up checking all the required conditions.

If all the conditions are met (shown as “Complete”) you can finalise the application.

Once an application is finalised you only have read-only access to the application. If you need to make changes to the application please contact the FRDC to have the application un-finalised.

Supporting Documents

Attach any documents that provide support to your application. These can be letters of support, confirmation of cash contributions, spread sheets etc., and can be in PDF, Excel, Word or Images.

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